Compliance Management System Generation 2™ (CMS G2TM)
The Database Module (DBM) has unique features that bring value and strong benefits to carriers. DBM offers access to robust compliance tracking including producer demographic information, insurance qualifications, licenses, appointments, continuing education requirements, securities registrations andmuch more. DBM has PDB import capabilities and can also receive FINRA® download information to make it easy to keep your securities information up to date.
License and Qualifications
Track state-specific insurance licenses and qualifications for individuals, agencies and companies. Compliance validations are built into the system to make sure the combination of license types and lines are accurate.
Appointments and Appointment Terminations
Track insurance appointments. Built-in logic ensures that appointments are only created when a valid license exists for the producer, and the company is authorized to provide the appointment type. Agency associations and Just In Time Appointments also are supported.
Hierarchical Views
Producer, agency and company profile records are associated with one another and unlimited associations are possible.
Unlimited Context – Sensitive Comments
An unlimited number of comments can be added to a specific license, qualification, or appointment, at a detailed level.
Ad Hoc Reporting
A flexible tool that allows you to create, configure and save reports to meet your ever changing reporting needs.
NIPRSM Alerts
Alert files from NIPRSM are automatically updated including License Renewal Dates and License Status Change.
PDB Lookups
Request real-time Producer Database (PDB) lookups to verify your data and compare the results with current data.
Individual, Firm and State Associations
Certain states allow producers to conduct business based on their associated firm's appointment. Track individual to firm associations with states and products the individual is licensed to sell.
Interfaces
CMS G2 incorporates two main modules: Employment Management Module (EMM) and the Database Module (DBM). EMM handles data collection and transaction processing. DBM is the database that manages the compliance details. In addition to the currently available interfaces, the CMS G2 roadmap also includes the following:
- Integration with Imaging Solution
- L&A (Licensed and Active) Inquiry and "Can Sell" Lookup
- Single Sign-On Using SAML Standard
The Employment Management Module (EMM) is the hub of the leading compliance network. Connecting producers, agencies, banks/broker dealers and carriers, EMM has a powerful and flexible workflow engine. EMM accelerates the onboarding process for today’s complex distribution network.
Key Functions:
- Capture data electronically
- Efficiently complete pre-hire forms
- Complete and authorize producer contracts
- Online producer access through the Producer Portal
- Just In Time processing
- Create multiform bundles for producers
- Initiate and process transactions for appointment request, termination request, nonresident license applications and FINRA® registrations
- Process securities transactions such as U4, U5 and Form BR
- Process Compliance Forms such as OBA, ACQ and more
EMM offers carriers work queues to process requests from agencies, banks/broker dealers or directly from the producer. Carriers have access to Company Data Sheets (CDS) data online and other supporting documents. Configurable business rules ensure requests are completed properly.
Carriers have access to PDB queries, external web service look-ups and background investigations. EMM allows carriers to submit appointments and termination or nonresident license requests to the NIPRSM for processing. If a request is rejected or inaccurate EMM allows CDS and carrier-added data to be electronically returned to the producer.
EMM can be configured to set user roles and assign access to data and functionality. Additionally, EMM provides email notifications, including up-to-date requests throughout the workflow process.
The CMS G2 Producer Portal is the next step in completing the compliance network.
Producer Portal is the place where your producers can go to manage their records and compliance requirements. This can help you to streamline your compliance process and allow your producers to proactively communicate changes in their demographic information or compliance status.
When CMS G2 insurance companies, agencies and banks/broker dealers subscribe to the Producer Portal, producers can communicate with agencies electronically. Agencies can view compliance documents to eliminate delays in processing and forward the producer’s request to their carrier partners via our workflow system.
The producer can manage, view status and history, and respond to workflow action items. The producer can also initiate change of address forms.
Producers have the option to view the following:
- Personal information
- Licenses and qualifications
- Appointments
- Insurance continuing education
(current period) - Insurance continuing education
(previous period) - Securities exams
- Securities registrations
- Firms and branches
- Supervisors and subordinates
- Securities Regulatory Element requirements
- Securities Firm Element programs
The Education Module of CMS G2 helps you stay compliant by tracking each representative’s current requirements and progress through Firm Element, Regulatory Element curricula and CE programs. The Education Module is fully integrated with Kaplan learning platforms to offer the best-of-breed solution in compliance education. CMS G2 also has the ability to integrate with third party learning platforms.
Key Functions:
- Track CE review periods and CE requirements
- Track course completions, education providers, state approvals and learning events
- Identify CE exemptions
- Create curricula based on Firm Element programs, state rules for CE and associate courses accordingly
- Individual education reports
- Database Module exports
- Email notifications
Continuing Education tracking
Other features include tracking company-specific training programs and state-specific training requirements, such as long-term care, anti-money laundering and California annuities.
Reports, exports and email notifications
The Education Module provides additional valuable tools such as:
- Individual Education Inquiry Report
- Carry Over Hours Report
- CE Periods Pending Verification and Completion Report
- System Processing Report for Course Completions entered by Course
- DBM Export includes:
- FINRA® Exam fields: Exam, Status, Grade, Score, Status Date, Exam Date, Exam Window Start Date, Exam Window End Date and Last FINRA® Update Date
- FINRA® CE Requirements fields: CE Requirement, Window Start Date, Window End Date, Status, Completion Date and Result Code
- Insurance CE fields: State, License, CE Period Start and End Date, Status, Status Date, Customer Verified and the Last Customer Verified User ID.
- Email notifications are supported for Insurance CE Due, Insurance CE Incomplete and License Termination for non-compliance of CE, FINRA® CE Due and FINRA® Exam Window
Transaction Module
The Transaction Module handles electronic processing with the state including the submission of appointments, appointment terminations and eNRL transactions.
"Just In Time" Appointment Processing
The "Just In Time" Appointment Process is completed by the Transaction Module once released from the DBM for processing.
Key Functions:
- Automatic cancellation of “Filed” appointment requests, based on pre-determined number of days (expiration)
- Consolidated view of existing appointments and of appointments waiting on a confirmed sale
- Email notifications for cancellations and submissions
- View approved and pending appointments from the CMS G2 Producer Portal (with appropriate CMS G2 product licensing)
- Track "Partner" relationships, which indicate who originated the appointment request
Standard PDV Service
You provide a file with producer information, including Social Security numbers, names, carriers, states and specific license information (i.e., license numbers, insurance lines and renewal dates). We will match this information with the PDB and report any discrepancies.
Based on the information you provide us, we can match:
- Licensed state
- License status
- License effective date
- License renewal date
- Insurance lines
- Carrier appointment
- Appointment status
- Appointment effective date
Discrepancies found are provided in an easy-to-read report that shows the detail of the data disparities.
Deluxe PDV Service
The Deluxe Service provides the matching described in the Standard Service, but also checks the PDB to see if any additional producers are appointed with your company whom you did not provide in your initial data file. If so, the license and appointment data is provided for your review. For producers in your initial file who may be missing information which is maintained on the PDB, the Deluxe Service will provide that data in a report.
What’s In It for You?
PDV Service is a quick and easy way to ensure that all producer data is complete, allowing for:
- Improved data integrity by ensuring that data on your system matches the PDB
- Reduced cost and reduced compliance risk by avoiding fines and license/appointment rejections due to incorrect or incomplete data
Insurance requirements and regulatory forms are conveniently housed in one location. State rules, regulations, forms and fees are constantly changing. e-PAL Service from Kaplan Compliance Solutions is the original single-source electronic reference service for insurance licensing. With more than 1,500 users, e-PAL is the #1 reference service in the industry.
e-PAL offers access to insurance regulations and forms instantly. Here's how:
- Easy-to-use and new QuickGuide formats
- Current licensing forms, fees and payment options
- Instructions for obtaining the license or filing changes to the license
- Pre-license education and exam requirements
- Continuing education requirements
- Due dates and mailing addresses for submitting documents
- Renewal information
- Licensing information summaries
e-PAL offers access to insurance regulations and forms instantly. Here's how:
- Life, Health and Variable Products
- Property-Casualty
- Credit
- Agency Licensing
- Provider Requirements for Prelicensing and/or Continuing Education
- Bank
- Limited Lines
- Adjuster
- Surplus Lines
- All-Lines (gives access to all services)
Call 1-800-428-1344